Wedding Day Checklist

April 27, 2014

This is a simple list of things you may need to think about when planning your Wedding Day! We thought it may be of use to our Brides to be when planning their big day! Feel free to print a copy of this list so you can review it again at your own leisure.

12-9 months 

Announce your engagement 

Select a wedding date 

Hire a professional consultant (determine degree of involvement) 

Determine type of wedding you desire: style, formality, location, size, time of day 

Determine budget and how expenses will be shared 

Pick top 3 items of importance. (these are the areas you are unwilling to negotiate or make sacrifices on) 

Develop a record keeping system for payments made & remainder due 

Consolidate guest lists: Brides, Grooms and both sets of parents

  • A list- must be invited
  • B list- should be invited
  • C list- nice to invite but not necessary

Decide if children will be invited

Select and reserve ceremony site

Select and reserve officiate

Select and reserve reception site

Select and order bridal gown & head piece

Determine Color Scheme and/or theme

Order passport, visa or birth certificate, if needed for honeymoon or marriage license

Select and book photographer

Select bridal party

9-6 months

Select ring bearer & flower girl

Inform bridal party of their responsibilities (duties, monetary, help/ assistance)

Reserve wedding night bridal suite

Select attendants (including RB & FG) outfits, shoes and accessories

Schedule fittings & alteration appointments, based on delivery/ availability

Select and book caterer if needed

Select and book musicians (ceremony, reception, dancing)

Select and book videographer

Select and book florist

Begin to map out floor plan and décor, based on venues chosen

Create wedding website if desired (about you, bridal party, event details, out of town information, directions, registry information, contact info)

Create a list of DIY projects and recruit help needed

6-4 months

Start shopping for each others wedding gifts

Reserve rental items needed (décor, food, props etc)

Finalize guest list

Select and order save the dates, invitations, thank you notes, ceremony programs, menus, seating cards, thank you notes, signage etc.

Address and mail invitations

Set date, time and location for rehearsal dinner

Arrange accommodations for out-of-town guests

Start planning your honeymoon

Select day of helpers: MC, ushers, gift table/ sign in book/ seating attendant

Select and reserve miscellaneous services: valet, shuttles, entertainment etc.

Purchase bridal accessories and shoes (Begin to break in)

Set up bridal registry

Hire help/ begin preparing for 1st dance

4-2 months

Select bakery and order wedding cake/ cupcakes

Order party favors or select charity for donation

Confirm décor details

Purchase honeymoon attire and luggage

Select and book wedding day transportation

Check and complete blood test and marriage license requirements

Shop for wedding rings (have engraved if desired)

Consider having teeth cleaned or bleached

Consider writing a will or pre-nuptial agreement

Plan activities for out of town guests

Purchase attendant gifts

Review and update your gift registry

Start any DIY projects

2 months- 6 weeks

Mail invitations. Include accommodation choices, maps and registry information

Maintain record of RSVPs and gifts received. Send thank you notes upon receipt of gift

Determine hairstyle and makeup

Schedule hair, makeup and nail appointments for wedding day. 

Finalize accessories shopping (toasting glasses, ring pillow, guest book, certificate pen, unity candle, favors etc.) 

Take engagement photos 

Check change of name requirements (drivers license, insurance, social security, bank accounts, bills, subscriptions etc) 

Select attire for ushers, fathers and any other helps 

Decide where and when you have guests sign in 

Mail invitations to rehearsal dinner ( rsvp approx. 1 month from mail date) 

Get blood test and health certificate 

Obtain marriage license 

Plan when and where to give attendants their gifts 

Find something old, new, borrowed and blue. Do not forget the shiny penny for your shoe! 

Finalize your menu, beverage, and alcohol order

6 weeks-2 weeks 

Confirm ceremony details with your officiate 

Arrange final fittings (bridesmaids & bride) 

Finalize rehearsal dinner plans; seating, place cards, menu, décor if desired 

Finalize floral selections 

Make detailed timelines for: 

Wedding party 

Service Providers (including day of co-ordinator) 


Confirm details & timelines with service providers 

Start packing for your honeymoon 

Decide if you want a receiving line: if so, when and where 

Start wring your vows 

Contact guests who have not RSVPs yet 

Pick up rings and confirm sizing is correct 

Confirm list of photos wanted with photographer 

Confirm "wants” with videographer 

Confirm song list with musicians/ DJ, including first dance 

Remind attendants when and where to pick up outfits 

Review hair, make up and accessories with bridesmaids and appropriate vendors 

Determine ceremony seating for special guests and provide list to ushers 

Confirm layouts for reception 

Finalize seating chart & place cards 

2 weeks-1 week 

Pick up wedding attire and ensure everything fits 

Finalize guest count and inform caterer or venue 

Gather everything you will need for rehearsal dinner and wedding day 

Arrange get away car if desired 

Confirm all honeymoon reservations and exchange money or get traveler's cheques 

Finish packing for honeymoon 

Rehearsal Day 

Review list of things to bring 

Put suitcase in get away car 

Give Best Man or Day of Co-ordinator remaining balances needing to be paid on day of to vendors 

Pack all décor/ accessories and arrange for delivery 

Arrange for rental items return after

Review ceremony seating with ushers 

Review ceremony procedures/ order of events with all involved 

Prepare/ plan for food on wedding day. (Schedule time to eat or you will forget!) 

Prepare bridal emergency kit & touch up kits for bridesmaids 

Wedding Day 

Review list of things to bring 

Give Grooms ring to maid of honor 

Give Brides ring to best man 

Follow Day of Timeline 

Throughout the day, remember to stop and look around to take in the moment Relax and enjoy; Leave everything up to your vendors. They are professionals for a reason!  

Wedding Day Checklist

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